|
|
Project Administrator - Contracting | Ingersoll Rand | Syracuse, NY
Ingersoll Rand is uniquely qualified to create and sustain safe,
comfortable and efficient environments. Our people and our market
leading brands, including Club Car®, Hussmann®, Ingersoll
Rand®, Schlage®, Thermo King®, and Trane®, work together
to inspire progress for our customers. For more information about
Ingersoll Rand visit http://www.ingersollrand.com.
Ingersoll Rand's Climate Solutions sector delivers energy-efficient
HVACR solutions for customers globally. Its world class brands include
Hussmann, a manufacturer of refrigeration and food merchandising
solutions, Thermo King, the leader in transport temperature control and
Trane, provider of energy efficient heating, ventilating and air
conditioning systems, building and contracting services, parts support
and advanced controls for homes and commercial buildings.
This position is responsible for project set-up, monitoring the progress
of the project and Customer billing. This person will work closely with
Project Managers and with customers ensuring the project is completed on
time. This role has responsible for working with a multiple project
portfolio of less than $5,000,000, subcontracts of less than $250,000
and project values of less than $750,000, issuing 1 or 2 subcontracts
per project where Trane is normally a subcontractor. Typically requires
an Associate Arts degree in Construction Management or equivalent; or
two years of related experience and/or training; or equivalent
combination of education and experience.
JOB REQUIREMENTS:
- Set-up project in business system based on Sales to
Operations transition documents.
- Assists in the initiation and tracking of contract projects to ensure
compliance and successful completion date.
- Prepare invoices for billing and any additional documentation required
for billing purposes.
- Assists Engineering Specialists and Project Managers with the
preparation of submittals and operation/maintenance manuals.
- Works with the Project manager and assists in forecasting of projects.
- Processes invoices and validates according to project contract
documentation..
- Gathers and records information to assist with process compliance
monitoring.
- Initiate, process and track progress of contracting business unit
claims.
- Initiates documents for purchase orders, subcontracts, and change
orders.
- Insures compliance of Delegation of Authority and Sarbanes and Oxley
- Comprehend Customer Contracts to determine the need for project
specific documentation.
- Assists Project Manger with the project cost at completion forecast.
- Coordinate with customers on contract documentation including tax
documents, purchase orders, and general information.
- Communicates effectively with other team members concerning problems,
obstacles, issues, and information needs.
- Train other team members for role of Project Administrator
- Work effectively in diverse team environment.
- Able to work in a fast pace environment.
- Flexibility to work overtime/weekends, as required.
- Good communication skills, verbal and written, required.
- Ability to meet short- and long-term deadlines.
- Effectively meet the needs of internal and external customers.
- Ability to work regularly and dependably.
- Ability to function in a team environment.
- Demonstrated ability to cope with stress and maintain a pleasant and
cooperative temperament with internal and external customers.
- Demonstrated ability to perform mental tasks such as making decisions,
learning, thinking rationally and exercising good judgment.
- Coordinates with various staff for accurate and timely recording of
project costs, including time sheets, daily reports, etc.
- Schedule internal project team meetings to ensure accurate transfer of
information.
- Validates and reconciles project cost data in business system to the
project forecast.
- Other duties as assigned.
If you share our passion for inspiring progress-for bringing about bold
shifts in how people, economies and societies operate-then you belong
with Ingersoll Rand. Progress begins with you.
Ingersoll Rand provides a benchmark competitive benefits and
compensation package, including a tuition reimbursement program highly
competitive 401(k) benefits, and a friendly and rewarding work
environment.
Ingersoll Rand is committed to a diverse workforce and is an Equal
Opportunity Employer.
To apply for this position, please copy and paste the following link
into your browser address bar:
http://ingersollrand.contacthr.com/21565278
|
|
|
|
|
